Job purpose The Office Assistant is responsible for creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. This role involves managing office resources, coordinating with internal and external stakeholders, and supporting the General Manager in achieving the club's objectives. The Office Assistant is an energetic professional who can handle a wide range of administrative duties and executive support-related tasks independently, demonstrating discretion and maintaining confidentiality at all times. Main Activities and Responsibilities: Administrative Management: • Oversee daily office operations and administrative staff. • Develop and update office procedures as required. • Work with other departments to develop policies. Office Maintenance and Supplies: • Coordinate office facility and equipment maintenance. • Liaise with facility management vendors, including cleaning, catering, and security services. • Organize the office layout and order stationery and equipment. • Maintain office supply inventory and approve supply requisition requests. Technology and Equipment: • Coordinate with IT department on all office equipment. • Ensure data security and efficient operation of office technology. Communication and Coordination: • Organize and attend meetings, take minutes, and follow up on action items. • Schedule appointments and manage calendars. • Handle phone calls and correspondence, including emails and mail. Vendor and Service Provider Management: • Manage vendor relationships and negotiate with vendors and service providers as required. • Receive and distribute mail and packages. • Manage incoming service provider invoices and issue payments if required. Event and Activity Planning: • Support or plan company events and in-house or off-site activities like parties and celebrations. • Prepare operational reports and deliver presentations as required. Human Resources: • Guide and discipline staff members and conduct performance reviews....